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Afternoon from spreadsheet to QR checkout
Gearlog
Shared equipment checkout for teams that lend gear
Replace the spreadsheet, paper sign-out sheet, and Slack chase with QR checkout. Who has it, when it's due, condition, and service history—in one place. Built for media programs and AV cages, without the bloat of a generic asset tracker.
Features
QR labels, kits, checkout, reservations, service history, and reports.
Use cases
Media programs, labs, AV cages, and small ops that lend gear every day.
Pricing
Free to Institution—plans for classrooms, departments, and multi-site rooms.
Help
Create a workspace, import assets, print labels, and run your first checkout.
Active checkouts (101)
Sample workspace activity — hover bars for details.
Checked out
Overdue
Returned
Meet Gearlog
Still running the gear room on a spreadsheet, paper sign-out sheet, or Slack chase? Gearlog replaces that with QR checkout. When cameras and kits leave the cage, you know who has it, when it is due, whether it came back damaged, and whether it has been serviced.
Set up in one afternoon—import inventory, print QR labels, invite staff and borrowers, and run checkouts. No generic asset-tracker overhead.
Learn more about GearlogFrom scan to return
Each item gets a QR profile. Staff check gear out and back in. Borrowers request and scan in a simpler portal. Condition notes and service logs stay on the asset so the next person is not surprised.
See featuresCheckout flow
Step 1 of 3
- Asset
- A7S III #12
- Location
- Cage A
- Status
- Available
- Label
- GL-CAM-012
Cage inventory (5)
Select an item to print a label.
| Cage inventory selection | Asset | Status | Location |
|---|---|---|---|
A7S III #12 | Available | Cage A | |
Interview kit | Checked out | Media cage | |
Softbox pair | Available | Studio | |
Wireless lav set | Overdue | Cage B | |
FX3 #7 | Checked out | Cage A |
Built for gear rooms
Media programs, AV cages, labs, and small ops teams need QR-first lending with condition proof—not another generic asset tracker.
See use casesOverview
8
Core workflows from labels to reports
2
Experiences—staff desk and borrower portal
Core features
The workflows a gear room needs to lend shared equipment.
QR checkoutScan a label—live status, borrower, and due date.Kits & inventoryCameras, kits, consumables, and accessories in one room.Self-checkout kioskLibrary card + PIN checkout with your branding on the idle screen.ReservationsApprove bookings before two people claim the same kit.Service historyCondition photos and repair logs stay on the asset.OIDC + SCIMCampus SSO and directory sync on Institution plans.
Start free
For equipment managers
Create a workspace, import inventory, print QR labels, and run staff checkouts with overdue and service tracking.
Start freeFor your department
Compare Free, Gear Room ($15/$150), Department ($39/$390), and Campus plans for classrooms, labs, and multi-site rooms.
View pricing