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Gearlog

Built for teams
that still use
sign-out sheets

The easiest path from spreadsheet chaos to QR checkout—for media programs, labs, and AV cages that do not need enterprise asset management.

Start free
See features

Ready to replace the sign-out sheet? Browse use cases or start with media programs.

Who Gearlog is for

Media programs, labs, AV cages, and small ops teams that lend equipment every day.

School & college media programs

Cameras, lenses, lights, and audio kits circulate every class period. Gearlog replaces paper sign-out sheets with QR checkout, kit completeness, and condition proof—without enterprise asset software.

  • Student borrowers with a simple portal
  • Kit completeness for camera packages
  • Damage notes and overdue accountability
  • Afternoon setup that non-IT teachers can run
See how it works

Labs

Shared instruments, meters, tools, and PPE kits need who-has-it clarity, reservations for scarce gear, and service history—without a full campus asset suite.

  • Location-aware inventory for benches and cabinets
  • Reservations for scarce instruments
  • Service and calibration notes on the asset
  • PPE and consumables tracked by quantity
See how it works

AV cages & campus media desks

Loaner projectors, mics, and adapters move fast between rooms. Replace the clipboard with QR checkout, overdue visibility, and labels that survive daily handling.

  • Fast staff checkout desk flow
  • Overdue and utilization visibility
  • Labels that survive daily handling
  • Optional self-checkout when the desk is empty
See how it works

Small ops & field kits

Tools, loaner devices, and safety gear for small teams still running on Airtable and chat. Bundle field kits, capture condition photos, and stay on affordable workspace pricing.

  • Field kit bundles that check out as one unit
  • Condition photos on return
  • Affordable Free and Gear Room pricing
  • Grow into reservations and service only when needed
See how it works

See if Gearlog fits your room

For equipment managers

Replace your sign-out sheet: create a workspace, import inventory, print QR labels, and run staff checkouts with overdue and service tracking.

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For your department

Compare Free, Gear Room, Department, and Campus plans sized for classrooms, labs, and multi-site gear rooms.

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