One platform, scoped gear rooms

Programs rarely share one pile of gear

Media and AV can sit under one campus roof and still need separate cages. Workspaces keep inventories scoped so a loan in one room does not confuse another.

Organizations and workspaces

Create workspaces, join via invite links, and switch between rooms. Inventory and checkouts stay scoped to the organization and workspace you are operating in.

• Multiple gear rooms under one organization
• Invite links to join the right room
• Switch workspaces without mixing stock

Invites and roles

Invite members with roles such as super admin, location admin, checkout staff, and borrower—plus finer-grained permissions where configured.

Switch rooms without mixing inventory

Desk staff who support more than one program can move between workspaces while each room’s assets, consumables, and overdue lists stay isolated.

Campus identity when you need it

Institution plans can add OIDC SSO and SCIM so directory teams manage who gets into each workspace. See the identity feature for details.

Growing from one cage to many

Start with a single media program on Free or Gear Room, then add rooms and campus-scale controls as the footprint grows—without changing the checkout mental model.

Common use cases

• Separate media program and AV cage inventories under one campus org.
• Invite checkout staff without giving borrower-only users admin tools.
• Hand identity to IT with Institution SSO and SCIM.
• Add a second lab workspace without rebuilding the first room’s catalog.

Related features